Administrative Assistant
# Administrative Assistant **First Commissioning Services Ltd** · Lostock Gralam CW9 7UA · `On-site` 🕒 **Статус:** *Опубликовано: 5 дней назад* · *Источник: Indeed* --- ### About the Role Main purpose of the Job (includes but is not limited to): · Administrative and front desk support role · Populate Excel sheets with data and respond to queries (such as timesheets/invoice related) to support Finance and Quality requirements; Populate and maintain ATS/HR System to support Recruitment actions. · The role includes logistics support, liaising with our clients and personnel regarding their domestic and international travel requirements. · This will include working with our clients with information provided with travel dates and sourcing the most efficient but cost effective method of travel. · Working with the client, personnel and where required in country support (such as Angola) will require clear and articulate status reports on: o Flight bookings, collection of personnel data for visa processing, hotel bookings, liaising with in country support and reporting back to client and personnel. Responsibilities (include but not limited to): Admin: · Provide First Desk support – office hospitality, answer incoming calls, resolve general enquiries · Correspond with personnel regarding timesheets and invoices and resolve queries · Prepare general correspondence (Word/Outlook) · Create / populate Excel sheets to document and process reports i.e. expenses, PPE stock, costs · Use Excel as a tracker tool to manage timesheets, to maintain holiday tracker, etc · Process documents MS-365 and ATS/HR System to assist with recruitment and mobilisation processes · Review / amend existing Admin procedures and processes – develop new as/where required. Develop Process Maps (using Visio) to identify waste and help manage lean performance. Logistics · Liaise between FCS and client on mobilisation status, compilation of all data associated with mobilisation plan · Reporting mobilisation status with client in weekly meetings · Populating mobilisation tracker · Liaising with in country support for arrival dates, meet and greet, in country transportation, hotel bookings and transfer to marine base for transit offshore · Liaising with personnel to ensure all travel dates and time are clear, mobilisation pack (FCS Template provided) to confirm all documentation and PPE requirements are provided to personnel · Investigate transport options (UK / International - car rental/train/flight as appropriate), review options vs. costs · Flights: we book directly w/ airlines · Hotels: Internet search / hotels.com, corporate accounts w/ hotels (may need setting up additional options) · Taxis: booking via account / internet searches / registering corporate account, etc · Car Rental: Account with Enterprise but if Enterprise do not have availability we need to investigate options Training: · We are currently looking at training options to meet regulatory and client requirements - may need to investigate options · May need to set up corporate accounts with training providers · May need to assign licences to users, and track training requirements and goals IT: · Liaise with Client Manager to submit forms to initiate IT access requests. · Follow-up with candidates and supply credentials · Document any queries and liaise with FCS / Client / Candidate to resolve Data Protection: · As we are classed as a data controller we will provide you with GDPR training · We may need to assign you as Data Protection Officer - responsible for Data Subject Access Requests and redacting findings · Redacting documents in accordance to Data Protection regulations using specialised software Audits: · Opportunity to partake in internal audits - systems exist however may need to work with Team to review/modify existing systems, or initiate new · In own role, develop Process Maps (using Visio) - identify waste and help manage lean performance Pay: £25,420.00-£27,500.00 per year Benefits: On-site parking Work Location: In person
Наблюдалась 2026-09-20, впервые 2026-09-16, источник — Indeed.