Administration Manager

About the Role

We are seeking an experienced Administration Manager to lead the administrative and non-technical side of our company’s operations, ensuring that our support functions, internal processes, and resources are effectively managed.

The Administration Manager will work closely with the Projects Manager, who is responsible for technical project management and delivery. The Administration Manager will ensure that the company’s administrative functions operate efficiently and provide the support required for successful business and project operations.

This is a company-wide administrative leadership role—not limited to office administration. The successful candidate must be capable of strengthening internal systems, coordinating departments, managing support services, controlling administrative expenditure, and ensuring timely follow-through on management decisions.

Key Responsibilities

• Lead administrative operations: Manage the day-to-day administrative and non-technical operations of the company, ensuring effective support for the head office and project sites.
• Coordinate departments and follow-up: Work closely with HR, Finance, Procurement, Logistics, and other support functions to align priorities, resolve administrative bottlenecks, and ensure agreed actions are completed on time.
• Establish policies and effective systems: Develop and implement approved administrative policies, procedures, approval workflows, reporting systems, and internal controls to improve efficiency and accountability.
• Support project requirements: Coordinate with the Projects Manager to ensure approved manpower, transportation, accommodation, facilities, documentation, and other administrative requirements are arranged in line with project schedules.
• Oversee support services and assets: Manage office facilities, employee accommodation, transportation arrangements, company vehicles, administrative assets, maintenance service providers, and related contracts.
• Manage government-related administration: Oversee PRO activities, company licences, registrations, permits, insurance renewals, and tenancy agreements, while coordinating employee-related documentation and renewals with HR.
• Control costs and service performance: Prepare and monitor administrative budgets, review expenditure, negotiate administrative service agreements, monitor suppliers’ performance, and identify practical cost-saving opportunities.
• Lead teams and report to management: Supervise administrative and support staff, establish clear responsibilities and performance standards, follow up on management instructions, and report on operational issues, costs, risks, and improvement actions.

Candidate Requirements

• Bachelor’s degree in Business Administration, Management, or a related discipline.
• Minimum 15 years of relevant experience, including at least 6 years in an administration management or comparable non-technical operations management role.
• Proven experience within a UAE contracting, construction, engineering, or infrastructure company, with exposure to supporting multiple project sites.
• Demonstrated ability to manage company-wide administrative functions, establish procedures, coordinate departments, and lead support teams.
• Strong knowledge of UAE government-related administrative processes, facilities management, employee accommodation, transportation, vendor management, and administrative cost control.
• Strong leadership, organization, negotiation, problem-solving, and follow-up skills, with proficiency in Microsoft Office, particularly Excel and management reporting.
• Excellent communication skills in English. Arabic language skills and a valid UAE driving licence are advantages.

Application Question(s):

• What is the minimum acceptable salary will make you move?
• What is your notice period?

Experience:

• Contracting Management: 10 years (Required)

Work Location: In person