Admin & Operations Executive
# Admin & Operations Executive **Vertex Service** · Kuala Lumpur · `On-site` 🕒 **Статус:** *Опубликовано: 3 дня назад* · *Источник: Indeed* --- ### About the Role POSITION OVERVIEW We're looking for an organised and resourceful Admin & Operations Executive to help keep our day-to-day business operations running smoothly. Working closely with management, you'll coordinate vendors and external parties, maintain company documentation, track operational deadlines and provide basic finance and administrative support. This role suits someone who is proactive, detail-oriented and comfortable taking ownership of tasks from start to finish. KEY RESPONSIBILITIES Operations & Administration Coordinate with contractors, vendors, government agencies and service providers. Track project timelines, applications, permits, inspections and other key operational milestones. Research Malaysian government requirements and administrative procedures relevant to business operations. Maintain organised company records, documents, trackers and filing systems. Prepare PowerPoint presentations, reports, meeting minutes and management materials. Coordinate meetings, site visits and appointments, and follow up on agreed actions. Finance & Compliance Support Record and organise invoices, receipts, expense claims and payment documentation. Prepare supporting information for the company's accountant and auditor. Track key statutory and administrative deadlines and coordinate required documentation with relevant parties. Support administrative processes relating to SST, EPF, SOCSO, tax and other statutory requirements. WHAT WE'RE LOOKING FOR Minimum Requirement: Diploma or Degree in Business Administration, Accountancy, Office Management or a related field. Around 1–2 years of relevant experience in administration, operations support or executive assistance. Highly organised with strong attention to detail, resourceful and comfortable researching unfamiliar topics and solving problems independently. Confident communicating with vendors, contractors and external stakeholders. Proficient in PowerPoint, Word and Excel. Strong written and spoken English, Mandarin and Bahasa Malaysia. Able to work independently and manage changing priorities in a growing company. Preferred Requirement: Basic bookkeeping or finance administration experience. Familiarity with Xero, SQL Accounting, QuickBooks or similar software. Mandarin language capabilities for communicating with Mandarin-speaking stakeholders or partners Experience dealing with Malaysian government agencies, permits or statutory processes. Experience supporting an engineering, manufacturing or operational business. ABOUT COSMIC GROUP We build and maintain the infrastructure layer of AI in Southeast Asia. Cosmic is a neocloud headquartered in Singapore. We scale compute capacity across Malaysia, Indonesia and the region. Antergy is the doctor for data centre infrastructure. We do chip-level diagnostics and repair, helping to maintain the uptime of data centre operations, extending the lifespan of customer’s chips. As we grow, we're looking for people who take pride in solving hard problems with their hands and their minds, people who want to build something meaningful in one of the most critical corners of the AI infrastructure boom. Join us to be in the driver’s seat for the AI infrastructure space, shaping how the industry and Cosmic scale in this region. Gain regional exposure and opportunity from day 1 as we operate out of multiple countries, with global expansion on the roadmap. Pay: RM3,500.00 - RM5,000.00 per month Application Question(s): What is your monthly salary expectation in Ringgit? When is your earliest availability? Education: Diploma/Advanced Diploma (Preferred) Experience: Administrative: 2 years (Preferred) Language: English (Preferred) Bahasa Melayu (Preferred) Chinese (Preferred) Work Location: Hybrid remote in Kuala Lumpur
Наблюдалась 2026-09-20, впервые 2026-09-18, источник — Indeed.