Admin Cum Sales Coordinator – Female

Job Description

ADT Architectural Engineering Consultancy L.L.C. is looking for a smart, organised and enthusiastic Admin Cum Sales Coordinator to join our team in Dubai.

The ideal candidate should have excellent communication skills, basic computer knowledge and the ability to handle office administration, customer enquiries, sales coordination and daily operational activities.

Key Responsibilities

Administration & Office Management

• Manage daily office administration and documentation.
• Handle incoming calls, emails, WhatsApp enquiries and client communications.
• Maintain client records, project files and company documents.
• Schedule meetings, appointments and follow-ups.
• Coordinate with engineers, draftsmen and management regarding daily activities.
• Prepare letters, reports and other administrative documents.
• Maintain proper filing and document management systems.

Sales & Client Coordination

• Handle new customer enquiries and follow up with potential clients.
• Coordinate with the sales and technical teams to prepare quotations and proposals.
• Maintain customer databases, enquiry registers and sales tracking reports.
• Follow up on submitted quotations and pending client confirmations.
• Assist in generating leads through calls, emails and online platforms.
• Coordinate with clients regarding drawings, project updates and authority approval status.
• Maintain professional relationships with existing and prospective clients.
• Support the sales team in achieving monthly targets.

Reporting & Coordination

• Prepare daily activity reports and weekly sales updates.
• Update CRM systems, Excel trackers and project records.
• Monitor pending enquiries, quotations and follow-up schedules.
• Coordinate with accounts for invoices and payment follow-ups.
• Report daily activities and pending tasks to management.

Candidate Requirements

• Freshers and experienced candidates are welcome.
• Bachelor's Degree or Diploma in any discipline preferred.
• Good communication skills in English.
• Basic knowledge of MS Excel, Word, Outlook and email correspondence.
• Good organisational and multitasking skills.
• Professional appearance and positive attitude.
• Ability to communicate confidently with clients.
• Basic sales coordination or office administration knowledge is an advantage.
• Immediate joiners preferred.

Pay: AED2,500.00 - AED3,500.00 per month

Work Location: In person