Admin Assistant (Receptionist)

Administrative Assistant (Receptionist)

Duties and Responsibilities

1. Reception and Front Desk Management

• Greets and assists visitors, clients, and applicants professionally.
• Answers and directs incoming calls to the appropriate departments or personnel.
• Receives and directs visitors according to company protocols.

1. Administrative Support

• Performs filing, photocopying, scanning, and other clerical tasks.
• Prepares, receives, and distributes documents and correspondence.
• Maintains organized and updated administrative records.

1. Communication Management

• Receives and relays messages to concerned employees.
• Monitors incoming and outgoing communications.
• Assists in coordinating meetings, appointments, and visitor schedules.

1. Document and Mail Handling

• Receives, records, and distributes incoming documents, parcels, and deliveries.
• Ensures proper routing and acknowledgment of received documents.
• Maintains a logbook of visitors and incoming and outgoing documents, when required.

1. Office Coordination

• Coordinates with different departments regarding administrative concerns.
• Monitors office supplies and reports replenishment needs.
• Ensures the reception area is clean, organized, and presentable.

1. Customer Service

• Responds to general inquiries and provides accurate information.
• Assists applicants, suppliers, and other visitors with their concerns.
• Maintains a courteous and professional image of the company.

1. Other Duties

• Performs other administrative tasks assigned by the immediate supervisor.
• Observes company policies, confidentiality requirements, and office procedures.

Core Competencies

• Communication and interpersonal skills
• Customer service orientation
• Organization and time management
• Attention to detail
• Computer literacy (MS Office and email)
• Multitasking and prioritization
• Professionalism and confidentiality
• Coordination and teamwork

JOB QUALIFICATIONS

• Candidate must possess at least Bachelor's/College Degree in Business Studies/Administration/Management, or equivalent.
• Career Level : 1 - 4 Years Experienced Employee
• Qualification : Bachelor's/College Degree
• Years of Experience : 2 years
• Job Type : Full-Time
• Job Specializations : Building/Construction
• With 1-4 Yrs. Experienced Employee specialized in Human Resources or equivalent.
• People oriented
• Can work under pressure
• Amenable to be assign in Head Office (Quezon City)
• Can Start on January 2027

Pay: Php20,000.00 - Php25,000.00 per month

Work Location: In person