Accounts Receivable (Billing Assistant)

Location: Abu Dhabi – Corporate Head Office -Mussafah

Position: Billing Assistant

Availability: Immediate Joiners Preferred (Candidates on Visit Visa or Cancelled Visa will be given preference)

Job Summary We are seeking a skilled, proactive and detail-oriented Accounts Receivable & Billing Assistant to join our commercial team on an immediate basis. The ideal candidate will be responsible for managing the company’s billing operations, ensuring accurate invoicing, timely collections, and proper maintenance of financial records.

This role requires strong coordination with internal departments and effective communication with clients to resolve billing issues, ensure compliance with contractual terms and maintain transparency in financial transactions. The candidate will play a key role in supporting healthy cash flow and ensuring the smooth functioning of the company’s financial operations.

Key Responsibilities

Accounts Receivable Management

• Manage and process accounts receivable transactions, including preparing and issuing invoices to clients and customers.
• Monitor customer accounts to ensure timely receipt of payments and follow up on outstanding invoices.
• Maintain accurate records of all customer transactions, payments, and credit balances.
• Reconcile customer accounts and resolve discrepancies related to invoices, payments, or billing issues.
• Prepare and maintain reports on outstanding receivables, payment aging, and collection status.

Billing Operations

• Review and verify invoices for accuracy, completeness, and compliance with contractual terms.
• Ensure all invoices are supported with required documentation before submission to clients.
• Track monthly charter hire invoices and ensure timely submission to clients and relevant portals.
• Perform invoicing activities including submissions on client portals when required.
• Provide regular billing reports and updates to the Billing Executive and Commercial Head
• Maintain transparency and visibility into billing progress and performance.

Reporting, Compliance & Audit Support

• Assist in month-end and year-end closing procedures related to accounts receivable.
• Contribute to process improvements aimed at enhancing billing and receivable efficiency.

Candidate Requirements

• Bachelor’s Degree in Accounting, Finance, or a related field.
• Proven experience in Accounts Receivable and Billing Operations.
• Strong knowledge of accounting principles and financial procedures.
• Proficiency in accounting software and MS Excel.
• Excellent verbal and written communication skills in English.
• Strong organizational skills with high attention to detail.
• Ability to work under pressure, manage multiple tasks, and meet deadlines with accuracy.
• Candidates on Visit Visa or Cancelled Visa are preferred. Immediate availability is mandatory.

Job Types: Full-time, Permanent

Application Question(s):

• Are you on Visit Visa or Cancelled visa process ?

Work Location: In person