Accounts Payable Coordinator

Position Identification:

Non-Exempt

Reports to: Accounting Manager

Position Summary:

The Part-Time Accounts Payable Coordinator is responsible for supporting accounts payable functions with accuracy and timeliness while maintaining positive business relationships with vendors.

Job Functions:

• Process accounts payable invoices by matching invoices to purchase orders and receiving documentation, resolving discrepancies, assigning appropriate general ledger and sales/use tax codes, and allocating costs to the correct division.
• Enter, maintain, and manage invoice and payment information within the accounting system and DocuWare, ensuring accurate records and organized documentation.
• Prepare invoices for payment, process accounts payable disbursements, and reconcile vendor statements, store accounts, receipts, and posted transactions.
• Monitor and maintain accounts payable records and workflows, including shared accounting inbox management, document routing, retrieval, filing, and follow-up on missing receipts or supporting documentation.
• Serve as a primary point of contact for internal teams and vendors regarding invoice status, payment inquiries, and documentation issues, escalating exceptions to management as needed.

Knowledge, Skills & Experience (Essential):

• 2 years of experience in an accounting or finance role preferred
• Proficiency with Microsoft Office Suite products
• Basic understanding of accounting, including accounts payable and general ledger.
• Strong keyboarding skills
• Excellent oral and written communication skills

Key Competencies:

• Strong organizational and time management skills
• Exceptional attention to detail and accuracy
• Initiative
• Integrity
• Adaptability
• Teamwork and collaboration

Occupational Health and Safety:

• Compliance with workplace policies and procedures for risk identification, risk assessment and risk control
• Active participation in activities associated with the management of workplace health and safety
• Identification and reporting of health and safety risks, accidents, incidents, injuries and property damage at the workplace

Working Conditions:

Physical surroundings : Office environment with typical office machines and exposure to noise and temperature.

Physical Effort: Extensive sitting, standing, walking. Repetitive keying, typing. Occasional lifting not to exceed 25 pounds.

Travel : Little to no travel

Hours : Monday–Friday, 20–24 hours per week, with flexibility for additional hours as needed.