Accounts Payable Accountant

The Accounts Payable is responsible for managing the company’s accounts payable function, ensuring accurate and timely processing of supplier invoices, payments, reconciliations, and related financial transactions. The role will primarily support the company’s food & beverage operations and ensure that supplier accounts are properly maintained and aligned with company policies and procedures.

Key Responsibilities

Invoice Processing & Verification

• Receive, review, and process supplier invoices accurately and on time.
• Verify invoices against Purchase Orders (POs), Goods Received Notes (GRNs), delivery notes, and supporting documents.
• Ensure invoices are properly approved according to the company’s approval procedures.
• Investigate and resolve discrepancies between invoices, POs, and received goods.
• Ensure correct accounting codes, cost centers, and VAT treatment are applied.

Supplier Accounts & Payments

• Maintain accurate supplier accounts and ensure timely payment processing.
• Prepare payment requests and payment schedules according to agreed payment terms.
• Reconcile supplier statements and resolve outstanding discrepancies.
• Communicate with suppliers regarding invoices, payment status, credit notes, and account balances.
• Maintain proper records of supplier documentation and payment transactions.

Food & Beverage Operations

• Process invoices related to food, beverages, packaging, kitchen supplies, restaurant supplies, and other operational purchases.
• Coordinate with Purchasing, Warehouse, Cost Control, and Operations teams to resolve invoice and delivery discrepancies.
• Verify quantities, prices, and supplier details against approved purchase documents.
• Monitor recurring supplier invoices and ensure they are processed within agreed timelines.

Month-End Closing

• Assist with monthly accounts payable closing activities.
• Prepare supplier reconciliations and outstanding payable reports.
• Identify and record accruals for goods and services received but not yet invoiced.
• Ensure all relevant invoices are recorded in the correct accounting period.
• Support internal and external audits by providing required documentation.

Compliance & Reporting

• Ensure AP transactions comply with company policies, financial controls, and UAE VAT requirements.
• Maintain organized and complete documentation for audit purposes.
• Prepare regular reports on outstanding invoices, supplier balances, and upcoming payments.
• Identify opportunities to improve AP processes and reduce errors or delays.

Requirements

• Bachelor’s degree or diploma in Accounting, Finance, or a related field.
• 2–4 years of experience in Accounts Payable or a similar accounting role.
• Experience in Food & Beverage, Hospitality, Retail, or Restaurant operations is preferred.
• Good knowledge of invoice processing, supplier reconciliation, and payment procedures.
• Microsoft Dynamics 365 Knowledge are preferred.
• Familiarity with UAE VAT and basic accounting principles.
• Strong Excel skills and experience with accounting/ERP systems.
• Good attention to detail and accuracy.
• Strong organizational and follow-up skills.
• Ability to work with multiple departments and manage deadlines.

Key Competencies

• Attention to detail
• Accuracy and numerical ability
• Organization and time management
• Supplier relationship management
• Problem-solving
• Communication skills
• Confidentiality and integrity
• Ability to work under pressure

Job Types: Full-time, Permanent

Experience:

• Accounting: 3 years (Required)

Work Location: In person