Accounts & Documentation Assistant
# Accounts & Documentation Assistant **Reif Kushiyaki Restaurant** · Al Barsha · `On-site` 🕒 **Статус:** *Опубликовано: сегодня* · *Источник: Indeed* --- ### About the Role Job Purpose To ensure accurate, timely and complete recording of supplier invoices and purchasing-related financial documents across Hotaru Holdings. The role supports Procurement and Accounts teams, maintains proper documentation, assists in reconciliations and ensures that purchasing transactions are correctly recorded and supported by approved evidence. A. Supplier Invoice Processing - Receive, organize and process supplier invoices from all restaurant concepts, head office and central purchasing. - Verify that invoices contain the correct supplier details, invoice numbers, dates, amounts and applicable VAT information. - Match supplier invoices against approved purchase orders and recorded goods receipts, where applicable. - Verify invoiced quantities, prices, discounts, tax amounts and totals. - Post verified supplier invoices into Supy or the designated accounting system according to company procedures. - Maintain accurate coding of invoices by restaurant, cost centre, expense category and relevant accounting period. - Identify duplicate invoices, missing goods receipts, incorrect pricing and other discrepancies before posting. - Coordinate with internal stakeholders to resolve unmatched or disputed transactions. - Process supplier credit notes and debit adjustments after verification and approval. - Maintain a daily record of invoices received, posted, disputed and pending. B. Accounts Payable Support - Assist the Accounts team in reconciling supplier statements against recorded invoices and credit notes. - Follow up on missing supplier invoices and supporting documents. - Prepare supporting documentation for supplier payment processing. - Monitor outstanding invoices, overdue balances and unresolved supplier account differences. - Assist in preparing accounts payable aging reports. - Support month-end closing by identifying unrecorded invoices, goods received but not invoiced, and pending credit notes. - Coordinate with Finance regarding accounting entries and corrections. - Ensure that supplier payments are processed only through the company's authorized approval procedures. C. Document Control & Filing - Maintain organized digital and physical records of purchase orders, delivery notes, invoices, credit notes and supplier statements. - Scan and upload supporting documents into the designated filing system. - Ensure documents are properly named, indexed and filed by supplier, restaurant, transaction type and date. - Verify that each invoice has the required supporting documentation. - Maintain a tracking system for missing, incomplete and unapproved documents. - Retrieve documentation for audits, supplier queries, management reviews and financial reconciliation. - Follow company policies on document retention, confidentiality and controlled access. D. Supy Transaction Support - Perform routine invoice posting in Supy using approved transaction records. - Check that supplier invoices are linked to the correct purchase orders and goods receipts. - Identify transactions with missing references, incorrect values or duplicate records. - Coordinate system correction requests with Cost Controller. - Maintain a log of pending invoice exceptions. - Support reconciliation between Supy purchasing records and the accounting ledger, where the systems are separate. - Avoid changing product prices, inventory quantities or master data without proper authorization. E. Reporting & Administrative Support - Prepare daily or weekly invoice posting and pending-document reports. - Monitor outstanding supplier credit notes and disputed invoices. - Assist with purchasing and inventory audit documentation. - Support the Finance team during month-end and year-end closing. - Report recurring documentation errors to the responsible department. - Recommend improvements to invoice filing and processing efficiency. Pay: AED2,500.00 - AED3,500.00 per month Application Question(s): - What is your salary expectation? - What is your notice period? Experience: - FNB: 2 years (Preferred) Work Location: In person
Наблюдалась 2026-10-20, впервые 2026-10-20, источник — Indeed.