Accounting Specialist
# Accounting Specialist **Workscale Resources Inc.** · Quezon City · `On-site` 🕒 **Статус:** *Опубликовано: сегодня* · *Источник: Indeed* --- ### About the Role I. Job Summary The Accounting Specialist is responsible for recording and maintaining accurate financial transactions, preparing and monitoring accounts payable and disbursements, performing account reconciliations, and preparing audit schedules and supporting financial documentation. The role ensures that accounting records are complete, accurate, properly documented, and compliant with company policies, established accounting procedures, and applicable financial reporting requirements. The Accounting Specialist will work closely with the Accounting Team Lead, Finance Head, and other relevant departments to support daily accounting operations, month-end closing activities, financial reporting, and audit requirements. II. Key Duties and Responsibilities 1. Recording of Transactions and Maintenance of Books of Accounts - Record daily financial transactions, including expenses, purchases, payments, receipts, and other accounting entries, in the accounting system or general ledger. - Review and verify the accuracy and completeness of supporting documents before recording transactions. - Maintain and update journals, subsidiary ledgers, general ledgers, and other accounting records. - Ensure that transactions are properly classified, coded, and recorded under the appropriate accounts. - Organize and maintain accounting files, vouchers, invoices, receipts, and other financial documents. - Assist in preparing trial balances, schedules, and other accounting reports as required. - Ensure that accounting records are updated within established deadlines. 2. Accounts Payable and Disbursement Preparation - Receive, review, and validate supplier invoices, billing statements, reimbursement claims, and payment requests. - Verify that invoices and payment requests are supported by approved purchase orders, receiving documents, contracts, and other required attachments, where applicable. - Prepare accounts payable schedules and monitor outstanding obligations and payment due dates. - Prepare payment vouchers, disbursement vouchers, check requests, and other payment-related documents. - Process and coordinate supplier payments, employee reimbursements, and other authorized disbursements in accordance with company policies. - Ensure that payments are properly approved and supported by complete documentation before processing. - Monitor accounts payable aging and follow up on pending invoices, discrepancies, and overdue obligations. - Maintain accurate records of payments made and outstanding payables. - Coordinate with suppliers and internal departments regarding billing concerns, payment status, and documentation deficiencies. 3. Preparation of Audit Schedules and Supporting Documents - Prepare and maintain audit schedules, account breakdowns, and supporting working papers for internal and external audits. - Compile and organize financial records, invoices, receipts, vouchers, contracts, and other audit requirements. - Ensure that audit schedules are accurate, complete, properly referenced, and supported by relevant documentation. - Assist in preparing schedules for accounts payable, expenses, accruals, prepayments, fixed assets, and other assigned accounts. - Reconcile audit schedules with the general ledger and investigate discrepancies. - Coordinate with the Accounting Team Lead, Finance Head, and auditors in providing requested documents and explanations. - Monitor outstanding audit requests and ensure timely submission of required schedules and supporting records. - Assist in addressing audit findings and implementing corrective actions as directed by management. 4. Account Reconciliation - Perform regular reconciliation of assigned general ledger accounts, subsidiary ledgers, supplier accounts, and other financial records. - Reconcile bank statements against cash book and accounting records, as assigned. - Reconcile accounts payable balances with supplier statements and investigate differences. - Review outstanding transactions, unidentified payments, duplicate entries, and other reconciling items. - Identify, investigate, and resolve discrepancies in coordination with concerned departments and the Accounting Team Lead. - Prepare reconciliation reports and maintain supporting schedules for review and approval. - Ensure that reconciling items are properly documented, monitored, and resolved within established timelines. - Assist in month-end and year-end account closing and reconciliation activities. 5. Financial Reporting and Month-End Closing Support - Assist in preparing monthly accounting reports, expense summaries, account schedules, and other financial information as required. - Support the preparation of trial balances and financial statements by ensuring the accuracy and completeness of assigned accounts. - Prepare supporting schedules for accruals, prepaid expenses, fixed assets, and other accounts, as assigned. - Assist in reviewing expense classifications, accounting entries, and outstanding transactions before period closing. - Ensure that assigned accounting tasks are completed within monthly, quarterly, and annual reporting deadlines. - Coordinate with other departments to obtain missing documents and clarify financial transactions. 6. Documentation and Internal Control Compliance - Ensure that accounting transactions are supported by complete, valid, and properly approved documents. - Follow established accounting policies, disbursement procedures, approval matrices, and internal control requirements. - Maintain organized physical and electronic filing systems for accounting and financial records. - Protect the confidentiality and integrity of financial information and company records. - Identify and report irregularities, documentation gaps, and potential control weaknesses to the immediate supervisor. - Recommend process improvements to strengthen documentation, accuracy, and efficiency in accounting operations. 7. Coordination and Other Accounting Responsibilities - Coordinate with Procurement, Operations, Human Resources, Administration, and other departments regarding invoices, reimbursements, billing concerns, and payment documentation. - Respond to internal inquiries regarding assigned accounting transactions and payment status. - Assist in resolving accounting discrepancies and outstanding documentation requirements. - Perform other accounting and finance-related duties as may be assigned by the Accounting Team Lead or Finance Head, subject to the role's scope and level of responsibility. III. Qualifications and Requirements Educational Background - Bachelor's degree in Accountancy, Accounting Technology, Financial Management, or a related field. Work Experience - At least 2–3 years of relevant experience in accounting, accounts payable, disbursements, account reconciliation, or general accounting. - Experience in preparing audit schedules and supporting documents is an advantage. - Experience using accounting software or an enterprise resource planning (ERP) system is preferred - Must be willing to report in Quezon Ave, Quezon City Pay: Php24,000.00 - Php26,000.00 per month Benefits: - Health insurance - Life insurance - Opportunities for promotion - Promotion to permanent employee Work Location: In person
Наблюдалась 2026-10-20, впервые 2026-10-20, источник — Indeed.