Accounting/ Payroll Manager
Accounting/ Payroll Manager Job Description Jupiter Education Services Position Type: Full-Time (30 hours per week) Location: 100% Remote/ Must reside in Dallas/ Ft Worth Area Benefits: Eligible for company benefits Compensation Range: $35/hr-$45/hr (DOE) Position Summary The Accounting Manager is responsible for maintaining accurate financial records, supporting timely payroll and contractor payment processes, administering employee health, dental, and 401(k) benefits, managing customer invoicing and collections, and ensuring financial information in QuickBooks Online, QuickBooks Time, payroll workbooks, and QuickBase is complete, current, and reconciled. This role supports the finance function of Jupiter Education Services by coordinating with HR, operations, leadership, and customer-facing teams to ensure transactions, enrollment billing data, and month-end close activities are handled accurately and on schedule. Key ResponsibilitiesAccounting, Reconciliations, and Month-End Close · Update bank, PayPal, and credit card transactions on a regular schedule and before payroll or contractor payments are issued. · Code deposits, transfers, expenses, checks, ACH payments, and credit card transactions accurately in QuickBooks Online. · Receive and match customer payments, attach supporting documentation, and maintain accurate transaction records. · Prepare and post month-end accruals, reversals, deferred revenue entries, prepaid expense entries, accrued expense entries, reclasses, interest entries, depreciation, benefits entries, and other recurring close entries. · Review key financial reports, including profit and loss by class, profit and loss detail, year-to-date profit and loss by month, balance sheet, accrued expenses, prepaid expenses, cost of goods sold, and bad debt reserve. · Compile month-end entries and supporting workbooks and maintain organized finance files. Payroll and Contractor Payments · Set up new employees and contractors in QuickBooks Online and QuickBooks Time, including payroll information, manager assignments, payroll IDs, pay rates, employee classes, and wage and tax mapping. · Coordinate with HR to obtain onboarding documentation from BambooHR and send payroll welcome communications to new employees and contractors. · Maintain payroll summary workbooks, update pay-period hours, keep formulas current, and prepare new payroll tabs for future cycles. · Review time approvals, missing approvals, time-off requests, reimbursements, bonuses, commissions, increases, deductions, and other payroll changes before processing payroll. · Process employee payroll according to the pay schedule and provide payroll confirmation to leadership and HR. · Prepare monthly contractor payment files, review contractor, teacher, mentor, advisor, and commission data, obtain required approvals, and schedule approved ACH payments. · Follow established controls for direct deposit changes, including receipt through approved channels, verbal verification using a known phone number, and documentation in the payroll account. Employee Benefits Administration · Administer the company’s health, dental, and 401(k) benefit programs and serve as the primary point of contact for benefits carriers, the benefits broker, and the 401(k) plan provider. · Process benefit enrollments, changes, and terminations for new hires, qualifying life events, and departing employees, coordinating with HR to confirm eligibility and effective dates. · Coordinate annual open enrollment, including renewal information, employee communications, enrollment tracking, and resulting payroll deduction updates. · Set up and maintain benefit deductions, 401(k) deferrals, and employer contributions in payroll so that changes take effect in the correct pay period. · Reconcile monthly health and dental carrier invoices against enrollment records and payroll deductions, and resolve discrepancies with carriers and HR. · Remit 401(k) employee deferrals to the plan provider promptly after each payroll in line with Department of Labor timing requirements, and fund employer contributions on schedule. · Support annual 401(k) compliance activities, including census data for nondiscrimination testing and Form 5500 preparation, in coordination with the plan’s recordkeeper or third-party administrator. · Coordinate COBRA or state continuation coverage notices for eligible departing employees with HR and the benefits provider. Invoicing, Accounts Receivable, and Collections · Prepare monthly partner school invoices by reviewing QuickBase invoicing reports for pricing accuracy, enrollment status, and withdrawn enrollments. · Create invoices in QuickBooks Online and QuickBase, verify that invoice totals match, send invoices to customers, and attach supporting invoice documentation. · Coordinate ALE invoicing count schedules and follow established ALE count reporting processes. · Monitor accounts receivable aging reports, review collection notes and prior customer communications, and continue collection outreach in the appropriate email threads. · Contact customers regarding past-due balances and escalate collection efforts for invoices more than 30 days past due when email outreach is unsuccessful. QuickBase and Enrollment Financial Data Management · Maintain financial information in QuickBase for enrollment tracking, billing, invoicing, payment status, charge type, and related reporting. · Review enrollment-related reports to ensure enrollments are properly paid for and that invoice data is accurate and complete. · Use QuickBase reports to support revenue accruals, partner school invoicing, ALE invoicing, and customer account follow-up. · Identify data discrepancies in enrollment financial records and coordinate with internal stakeholders to resolve them. Collaboration and Process Ownership · Coordinate with HR, leadership, managers, and operations team members to collect approvals, resolve payroll questions, confirm billing information, and complete finance workflows. · Maintain organized supporting documentation in finance workbooks, Google Drive, OneDrive, QuickBooks Online, QuickBooks Time, and QuickBase. · Protect confidential employee, contractor, customer, banking, payroll, benefits, and financial information. · Recommend process improvements that increase accuracy, improve documentation, strengthen controls, and support timely reporting. Required Qualifications · 3-5 years of bookkeeping, payroll, accounting, or finance operations experience required. · Minimum 2 years of QuickBooks Online experience required. · Required: Demonstrated experience using QuickBooks Online for bookkeeping, payroll processing, reconciliations, and financial reporting. · Working knowledge of employee benefits administration, including health and dental plan enrollment and 401(k) contribution processing. · Strong reconciliation, data review, and problem-solving skills. · Ability to manage recurring deadlines for payroll, contractor payments, benefit remittances, invoicing, collections, bank updates, credit card updates, and month-end close. · High attention to detail and ability to identify inconsistencies across systems and reports. · Strong written and verbal communication skills for working with HR, managers, leadership, contractors, employees, and customers. · Ability to handle confidential information with discretion and follow internal controls. Preferred Qualifications · Experience in an online education, SaaS, school services, or enrollment-based business. · Experience using QuickBase or another enrollment, workflow, or operational database system. · Experience with QuickBooks Time, BambooHR, payroll onboarding, contractor payment workflows, and ACH payment scheduling. · Familiarity with revenue accruals, deferred revenue, prepaid expenses, cost allocations, commissions, credit card coding, and month-end close support. · Experience with 401(k) plan administration, open enrollment, benefits carrier billing reconciliation, or COBRA administration. Success Measures · Bank, PayPal, credit card, payroll, contractor, invoicing, and QuickBase records are updated accurately and on schedule. · Payroll and contractor payments are processed timely and supported by approved hours, deductions, reimbursements, bonuses, commissions, and documentation. · Benefit enrollments, payroll deductions, and carrier invoices are reconciled and accurate, and 401(k) contributions are remitted on time after each payroll. · Invoices are accurate, sent timely, and properly reflected in QuickBooks Online and QuickBase. · Collections follow-up is documented, consistent, and aligned with accounts receivable aging priorities. · Month-end close workbooks, entries, reconciliations, and reporting packages are organized, accurate, and completed by established deadlines. Pay: $40.00 - $45.00 per hour Expected hours: 30.0 per week Benefits: 401(k) 401(k) matching Dental insurance Disability insurance Health insurance Life insurance Paid sick time Vision insurance Work from home Application Question(s): Do you have 5+ years' experience with Quick Books? Work Location: Remote
Наблюдалась 2026-09-14, впервые 2026-09-13, источник — Indeed.