Accounting Manager

IRBIS HVAC Inc., a growing commercial HVAC service and installation company serving the greater San Jose area, is seeking an experienced and hands-on Accounting Manager to lead our accounting operations. This position reports directly to the CFO and is responsible for overseeing the company's day-to-day accounting functions while ensuring accurate financial reporting, strong internal controls, and efficient accounting processes. The ideal candidate is a proactive leader who enjoys rolling up their sleeves while helping build scalable financial operations in a growing organization.

Key Responsibilities

Accounting Operations & Financial Management

• Manage all day-to-day accounting operations using QuickBooks Online, including
• Accounts Payable, Accounts Receivable, invoicing, payments, and reconciliations.
• Oversee the monthly, quarterly, and year-end close processes.
• Prepare accurate monthly financial statements and management reports.
• Monitor cash flow and assist with financial planning.
• Manage payroll processing and employee expense reimbursements.
• Oversee vendor relationships and payment schedules.
• Ensure timely customer billing and collections.
• Maintain general ledger accuracy and oversee journal entries.
• Perform bank, credit card, and account reconciliations.
• Oversee inventory accounting and reconciliations.
• Manage job costing and analyze project profitability across service and installation operations.
• Ensure compliance with GAAP and company accounting policies.

Financial Analysis & Leadership

• Prepare budgets, forecasts, and variance analyses.
• Provide financial insights and recommendations to the CFO and leadership team.
• Develop and improve accounting processes, internal controls, and operational efficiencies.
• Support annual tax preparation and external financial reviews.
• Assist with strategic financial planning and business growth initiatives.
• Mentor and support accounting staff as the department grows.
• Collaborate closely with operations, service, project management, and executive leadership.

Required Qualifications

• Bachelor's degree in Accounting, Finance, or related field.
• 5+ years of progressive accounting experience, including leadership or senior accounting responsibilities.
• Strong proficiency in QuickBooks Online.
• Advanced Microsoft Excel skills (Pivot Tables, XLOOKUP/VLOOKUP, formulas, data analysis).
• Experience managing month-end close and financial statement preparation.
• Experience with payroll processing.
• Strong understanding of job costing and project accounting.
• Excellent analytical, organizational, and problem-solving skills.
• Ability to manage multiple priorities while meeting deadlines.
• Strong written and verbal communication skills.
• Self-motivated with the ability to work independently.
• Available to work from 8:00 AM to 5:00 PM Pacific Time.

Preferred Qualifications

• Experience in HVAC, construction, plumbing, electrical, or other service contracting industries.
• Experience implementing accounting process improvements.
• CPA or CPA candidate is a plus.
• Experience with budgeting, forecasting, and cash flow management.
• Experience in an audit firm, preferably in the Big4 and Big8.