Accounting and Finance Manager

SENDIVA LOGISTICS CORPORATION

JOB DESCRIPTION

Position Title: Finance Manager Department: Finance and Accounting Reports To: President / Managing Director Employment Status: Full-Time Work Location: As assigned by Management

I. JOB SUMMARY

The Finance Manager is responsible for overseeing the financial operations of Sendiva Logistics Corporation, ensuring the accuracy of financial records, effective cash flow management, proper budgeting, financial reporting, and compliance with applicable accounting standards, tax regulations, and company policies.

The position provides financial analysis and recommendations to Management to support sound business decisions, maintain financial stability, control operational costs, and improve the company's overall financial performance.

The Finance Manager shall ensure that financial transactions are properly documented, internal controls are consistently implemented, and financial resources are managed efficiently in support of the company's logistics, freight forwarding, transportation, warehousing, and other business operations.

II. DUTIES AND RESPONSIBILITIES

A. Financial Planning and Budget Management

• Develop and implement the company's annual budget, financial plans, and cash flow projections for Management review and approval.
• Monitor actual financial performance against approved budgets and provide recommendations on significant variances.
• Prepare financial forecasts to support business planning, operational requirements, and strategic initiatives.
• Evaluate the financial impact of proposed business activities, operational expenses, capital expenditures, and other company investments.
• Recommend cost-control measures and process improvements to promote financial efficiency and profitability.

B. Accounting and Financial Reporting

• Oversee the preparation and submission of accurate and timely financial statements, management reports, and other required financial documents.
• Ensure the proper recording, classification, reconciliation, and monitoring of financial transactions.
• Review monthly, quarterly, and annual financial reports to ensure accuracy, completeness, and consistency with applicable accounting standards.
• Monitor accounts receivable, accounts payable, general ledger accounts, and other financial records to ensure proper reconciliation and reporting.
• Coordinate with the external auditor and other authorized parties during financial audits and ensure that supporting documents are available when required.
• Ensure that financial reports are submitted to Management within established deadlines.

C. Cash Flow and Treasury Management

• Monitor daily cash positions, bank balances, cash requirements, and projected cash flow.
• Ensure the availability of sufficient funds for payroll, supplier payments, operating expenses, taxes, and other financial obligations.
• Oversee bank reconciliations and the proper monitoring of company bank accounts.
• Establish appropriate cash management procedures to minimize financial risks and maintain adequate liquidity.
• Monitor the collection of outstanding receivables and coordinate with concerned departments to address overdue accounts.
• Recommend appropriate payment schedules and fund allocation strategies, subject to established approval authorities.

D. Cost Control and Logistics Financial Management

• Monitor operating costs related to freight forwarding, transportation, customs processing, warehousing, handling, and other logistics services.
• Analyze service profitability, client account performance, project costs, and other relevant financial indicators.
• Coordinate with Operations, Sales, Business Development, Procurement, and other concerned departments to validate operational expenses and identify cost-saving opportunities.
• Review the financial implications of client quotations, service contracts, vendor agreements, and proposed business arrangements, as required.
• Assist Management in evaluating pricing structures, profit margins, and the financial viability of new business opportunities.
• Identify unusual expenses, cost variances, and potential financial exposures and recommend appropriate corrective actions.

E. Tax Compliance and Regulatory Requirements

• Ensure the timely preparation and filing of applicable tax returns and other statutory financial reports in coordination with the accounting team and authorized external professionals, where applicable.
• Monitor compliance with relevant Bureau of Internal Revenue (BIR) requirements, applicable Philippine Financial Reporting Standards, and other financial regulations relevant to the company.
• Ensure the proper maintenance and safekeeping of financial records, tax documents, invoices, receipts, and supporting schedules.
• Monitor changes in applicable accounting, taxation, and financial regulations and recommend necessary adjustments to company procedures.
• Coordinate with external auditors, tax consultants, banks, and regulatory agencies on financial matters within the scope of authority.

F. Internal Controls and Risk Management

• Establish, review, and enforce financial controls to protect company assets and ensure the integrity of financial transactions.
• Ensure that appropriate authorization, documentation, reconciliation, and segregation of duties are observed in financial processes.
• Review financial transactions for unusual activities, discrepancies, unauthorized expenditures, and potential irregularities.
• Recommend corrective and preventive measures to address control weaknesses and reduce financial risks.
• Ensure the confidentiality and proper handling of financial information, employee compensation records, client financial data, and other sensitive company records.
• Immediately report material financial discrepancies, suspected fraud, or significant control deficiencies to Management for appropriate action.

G. Accounts Receivable and Payable Management

• Oversee the monitoring and reconciliation of customer receivables and supplier payables.
• Coordinate with Sales and Operations to resolve billing discrepancies, unbilled services, disputed charges, and delayed collections.
• Ensure that supplier invoices and payment requests are properly supported, verified, and approved before processing.
• Monitor customer credit exposure and overdue accounts and recommend appropriate collection or risk-mitigation measures.
• Ensure that payments are processed in accordance with approved terms, company procedures, and delegated approval authorities.

H. Team Leadership and Department Coordination

• Supervise, guide, and evaluate Finance and Accounting personnel to ensure the effective performance of assigned responsibilities.
• Establish work standards, reporting deadlines, and performance expectations for the department.
• Provide coaching and development opportunities to strengthen the technical competencies and accountability of team members.
• Coordinate with other departments to ensure timely submission of financial documents and compliance with established procedures.
• Promote accountability, confidentiality, accuracy, and continuous improvement within the Finance and Accounting Department.
• Perform other related duties as may be assigned by Management, consistent with the position's responsibilities and the operational requirements of the company.

III. QUALIFICATIONS

Educational Requirements

• Bachelor's degree in Accountancy, Finance, Management Accounting, or a related field.
• Certified Public Accountant (CPA) license is an advantage and may be required depending on the scope of the position and applicable regulatory requirements.

Work Experience

• At least five (5) years of relevant experience in finance, accounting, financial planning, or financial management.
• At least two (2) years of supervisory or managerial experience.
• Experience in logistics, freight forwarding, transportation, trading, or a related service industry is an advantage.
• Demonstrated experience in financial reporting, budgeting, cash flow management, taxation, internal controls, and audit coordination.

Technical Competencies

• Strong knowledge of financial management principles, accounting standards, and applicable Philippine tax regulations.
• Proficiency in financial reporting, budgeting, forecasting, and financial analysis.
• Working knowledge of accounting software, ERP systems, and Microsoft Excel.
• Ability to analyze financial data, identify risks, and recommend practical business solutions.
• Knowledge of cost accounting, accounts receivable and payable management, and internal control procedures.

Behavioral Competencies

• Strong leadership and decision-making skills.
• High degree of integrity, professionalism, and accountability.
• Analytical, organized, and detail-oriented.
• Effective communication and coordination skills.
• Ability to manage deadlines, prioritize responsibilities, and work under pressure.
• Ability to handle confidential financial information with discretion.

IV. KEY PERFORMANCE INDICATORS (KPIs)

The Finance Manager's performance shall be evaluated based on approved departmental and individual performance targets, including the following:

• Financial Reporting Accuracy and Timeliness – Submission of complete, accurate, and timely financial reports.
• Budget Management – Adherence to approved budgets and effective management of budget variances.
• Cash Flow Management – Accuracy of cash flow forecasts and timely availability of funds for approved business obligations.
• Accounts Receivable Performance – Improvement in collection efficiency and reduction of overdue receivables.
• Accounts Payable Management – Timely and accurate processing of duly approved supplier payments.
• Regulatory Compliance – Timely filing and payment of applicable taxes and statutory financial obligations.
• Cost Control and Profitability – Identification and implementation of measurable cost-saving and profitability improvement initiatives.
• Internal Control Compliance – Reduction of financial discrepancies, control deficiencies, and unauthorized transactions.
• Audit and Reconciliation – Timely completion of bank reconciliations, account reconciliations, and audit requirements.
• Team Performance – Achievement of departmental targets, staff development, and compliance with established procedures.

Specific KPI targets, measurement methods, and evaluation periods shall be established by Management and reviewed in accordance with the company's performance management system.

V. AUTHORITY AND ACCOUNTABILITY

The Finance Manager is authorized to review financial records, request supporting documents, recommend financial controls, and coordinate with concerned departments on matters affecting the company's financial position.

The position shall have no authority to independently commit company funds, approve expenditures beyond delegated limits, enter into financial agreements, or authorize transactions outside the approved company policies and approval matrix.

All financial commitments, disbursements, and other transactions shall remain subject to established company procedures and the approval of the duly authorized Management representative.

The Finance Manager shall be accountable for the accuracy and integrity of financial reports under the position's responsibility, the proper implementation of financial controls, the timely escalation of material financial risks, and the protection of company financial resources.

Benefits:

• Free parking
• On-site parking
• Promotion to permanent employee

Work Location: In person