Accountant

Industry: Transportation & Heavy Equipment Rental Employment Type: Full-Time Location: UAE

Job Overview

We are looking for a responsible, organised, and detail-oriented Accounts & Administration Executive to manage the company’s daily accounting activities and administrative operations.

The candidate will be responsible for maintaining financial records, preparing invoices, monitoring payments, coordinating with customers and suppliers, and handling general office administration related to transportation and heavy equipment rental operations.

Key Responsibilities

1. Accounts & Finance

• Prepare and issue sales invoices, quotations, and payment receipts.
• Record daily financial transactions and maintain accounting records.
• Monitor customer outstanding payments and follow up on receivables.
• Process supplier invoices and coordinate payments.
• Maintain petty cash records and handle cash transactions.
• Prepare monthly statements of accounts for customers and suppliers.
• Assist with bank reconciliations and monthly financial reports.
• Maintain proper records of VAT transactions and assist with VAT return preparation.
• Coordinate with external auditors and tax consultants when required.

1. Rental & Transportation Operations Administration

• Prepare rental invoices for trucks, cranes, machinery, and other heavy equipment.
• Maintain records of equipment rental agreements, delivery notes, and service orders.
• Track daily equipment deployment, rental periods, and customer billing details.
• Maintain records of vehicle-related expenses, fuel, Salik, maintenance, and repairs.
• Coordinate with operations staff and drivers regarding documentation.
• Ensure proper filing of delivery notes, timesheets, job completion reports, and other supporting documents.

1. General Administration

• Handle general office administration and documentation.
• Maintain employee files, attendance records, and leave records.
• Assist with employee visa, labour, and other company documentation.
• Handle emails, phone calls, and correspondence with customers and suppliers.
• Maintain organised physical and digital filing systems.
• Assist management with reports and other administrative tasks as required.

Requirements & Qualifications

• Bachelor’s degree or diploma in Accounting, Finance, or Business Administration.
• Minimum 2–3 years of relevant UAE experience.
• Experience in the transportation, logistics, construction, or equipment rental industry is preferred.
• Good knowledge of UAE VAT regulations and basic accounting principles.
• Proficiency in MS Excel and accounting software.
• Experience with Zoho Books or similar accounting software is an advantage.
• Good English communication and coordination skills.
• Strong organisational skills, accuracy, and attention to detail.
• Ability to manage multiple responsibilities independently.

Preferred Skills

• Knowledge of UAE invoicing and VAT procedures.
• Experience handling customer receivables and supplier payables.
• Ability to prepare financial and operational reports.
• Good coordination with drivers, operators, customers, and suppliers.

Ideal Candidate: Someone who can independently manage day-to-day accounting, invoicing, payment follow-ups, and office administration while supporting the operational requirements of a transportation and heavy equipment rental business.

Pay: AED2,000.00 - AED2,500.00 per month

Work Location: In person