Accountant

Job Summary

We are looking for a detail-oriented Accountant to manage and monitor the company's daily general expenses, petty cash, supplier payments, employee reimbursements, and financial records. The candidate will be responsible for ensuring accurate expense recording, proper documentation, cost control, and timely reporting to management.

Key Responsibilities1. General Expense Management

• Record and monitor all daily company expenses.
• Maintain accurate records of office, factory, warehouse, and site expenses.
• Verify expense bills, receipts, invoices, and supporting documents.
• Categorize expenses under appropriate accounting heads.
• Prepare daily, weekly, and monthly expense reports.
• Monitor expenses against approved budgets.

1. Petty Cash Management

• Handle and maintain company petty cash.
• Record all petty cash receipts and payments.
• Verify supporting bills before releasing payments.
• Prepare petty cash statements and reconciliations.
• Ensure proper approval for all cash expenses.

1. Supplier and Vendor Payments

• Verify supplier invoices against purchase orders and delivery notes.
• Maintain supplier payment records.
• Prepare payment vouchers and payment requests.
• Track outstanding supplier payments and due dates.
• Coordinate with procurement and management regarding payment approvals.
• Maintain updated supplier statements of account.

1. Employee and Labour Expenses

• Record staff reimbursements and employee advances.
• Monitor labour-related expenses, including accommodation, transportation, food, and medical expenses.
• Maintain salary advance and deduction records.
• Verify employee expense claims and supporting receipts.
• Coordinate with HR regarding employee-related payments.

1. Vehicle and Transportation Expenses

• Maintain records of vehicle fuel expenses.
• Monitor vehicle maintenance and repair costs.
• Track Salik, parking, traffic fines, insurance, and registration expenses.
• Prepare vehicle-wise monthly expense reports.
• Monitor transportation and logistics expenses.

1. Project and Site Expense Tracking

• Record project-wise and site-wise expenses.
• Monitor material transportation, equipment rental, labour, and site expenses.
• Coordinate with site teams for expense documentation.
• Prepare project-wise cost summaries.
• Highlight unnecessary or excessive expenses to management.

1. Accounting and Reconciliation

• Enter daily expense transactions into accounting software.
• Reconcile petty cash, expense ledgers, and supplier accounts.
• Maintain accurate vouchers and supporting documents.
• Assist with bank and credit card reconciliations.
• Support month-end and year-end closing activities.

1. VAT and Compliance

• Verify VAT details on supplier invoices.
• Maintain proper tax invoice records.
• Assist with VAT return preparation.
• Ensure expenses are recorded in compliance with UAE accounting and tax requirements.
• Support internal and external audits.

1. Reporting to Management

• Prepare daily expense summaries.
• Submit weekly outstanding payment reports.
• Prepare monthly department-wise and project-wise expense statements.
• Report unusual expenses and discrepancies.
• Assist management with expense analysis and cost reduction.

Required Qualifications

• Bachelor's degree in Accounting, Finance, or Commerce.
• Minimum 2–3 years of accounting experience, preferably in the UAE.
• Knowledge of UAE VAT and basic accounting procedures.
• Proficiency in Microsoft Excel and accounting software such as Tally, Zoho Books, or QuickBooks.
• Good communication and organizational skills.
• Experience in construction, manufacturing, or trading companies is preferred.

Key Skills

• Expense accounting and cost control
• Petty cash management
• Supplier account reconciliation
• Financial reporting
• Microsoft Excel
• Accuracy and attention to detail
• Time management and confidentiality

Key Performance Indicators (KPIs)

• 100% accurate recording of daily expenses.
• Timely submission of daily and monthly expense reports.
• Proper documentation for all company expenses.
• Accurate petty cash reconciliation.
• Timely supplier payment tracking.
• Effective monitoring of project-wise expenses.
• Compliance with company approval procedures.

Job Objective: To ensure all company expenses are properly recorded, verified, controlled, and reported, supporting accurate financial management and cost efficiency.

Job Type: Full-time

Pay: AED2,500.00 - AED4,000.00 per month

Experience:

• Accounting: 1 year (Required)

Work Location: In person