Accountant & Administrator

Accounts & Administration Executive

Company: Trapezium Global Metals LLC-FZ

Location: Dubai (or specified UAE Free Zone)

Job Type: Full-time

Department: Finance & Administration

Reports To: General Manager

Grade: Grade 10

About the Role

Trapezium Global Metals LLC-FZ is seeking a highly organized, detail-oriented, and trustworthy Accounts & Administration Executive to join our team.

In this dual-function role, you will be responsible for managing day-to-day accounting operations, maintaining UAE VAT and Corporate Tax compliance, overseeing commercial documentation control, and providing administrative and executive support to management.

Key Responsibilities1. Accounting, Finance & Tax Compliance

• Financial Accounting: Maintain books of accounts, record daily transactions (sales, purchases, receipts, accruals, journal entries), manage AP/AR, and perform bank reconciliations.
• Financial Reporting: Prepare monthly management accounts, cash flow records, and financial statements.
• UAE VAT Compliance: Maintain accurate VAT records in line with FTA standards, perform weekly VAT reconciliations, verify invoice treatments, and submit updated VAT files to management every Friday by 5:00 PM. Support VAT return filings.
• UAE Corporate Tax: Maintain tax schedules, assist with calculations, and coordinate with external consultants/auditors for filings.
• Audit & Controls: Support internal and external audits, maintain clear audit trails, and assist with budgeting and variance reporting.

1. Commercial Documentation & Project Support

• Issue draft project/order documentation (Purchase Orders, Sales Invoices, Commercial Invoices, Packing Lists, Delivery Notes, Credit/Debit Notes).
• Coordinate approvals with the Project Coordinator and Management before sending to customers, suppliers, and freight forwarders.
• Document Control: Maintain strict document traceability (1 hard copy and 3 soft copies) for CIPL, TIDN, MTCs, signed delivery notes, loading photos, POs, and supplier invoices.

1. Administrative & Executive Support

• Executive Assistance: Provide high-level administrative support to management, manage calendars, schedule meetings, prepare agendas/minutes, and handle confidential matters with discretion.
• Office Administration: Oversee front office/reception, screen visitors, manage incoming/outgoing courier services, and maintain office supplies (stationery, pantry, coffee/water).
• Travel & Events: Coordinate travel bookings (flights, hotels, visas, itineraries) and assist with exhibitions/trade shows.
• Correspondence: Draft professional business emails/letters and respond promptly to supplier and customer communications.

1. HR, Petty Cash & Operations

• Assist with recruitment screening, interview scheduling, and onboarding activities.
• Manage office celebrations, team engagement, and employee records.
• Oversee petty cash disbursements, verify receipts, and perform weekly/monthly petty cash reconciliations.

Qualifications & Requirements

• Education: Bachelor’s Degree in Accounting, Finance, Business Administration, Commerce, or a related field.
• Certifications: Professional qualifications (ACCA, CPA, CMA, CA Inter, or equivalent) are a strong plus.
• Experience: Minimum 3–5 years of combined Accounting and Administration experience in the UAE.
• Industry Experience: Prior experience in metals, steel, trading, logistics, or industrial sectors is highly preferred.
• Tax Knowledge: Strong hands-on understanding of UAE VAT and UAE Corporate Tax laws.
• Technical Skills: Advanced Microsoft Excel skills and hands-on experience using ERP accounting software.
• Soft Skills: Excellent written/verbal communication, strong organizational abilities, sharp attention to detail, and absolute confidentiality.

Pay: AED1,800.00 - AED5,800.00 per month

Work Location: In person